Simple Ways to Organize Small Businesses for Tax Time

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dymo to organize for tax time

Most of us look forward to the beginning of the year for a new start. After a month or so passes, many of us start to think about the dreaded tax time. It isn’t that filing our taxes is so bad, it is the preparation that goes into getting ready for filing our taxes if we have a small business or are self-employed.

It hasn’t been that long ago that with a few clicks I printed a report and was pretty much ready, but those days passed after my second child. I loved using computer programs to track all my expenses and income but those still take time. You have to keep track of all your receipts, code them and match them monthly. It was a great system, but once you got behind, it was rather hard to catch up. Really any system is, so I needed to find a new system that worked for me.


I have decided I like simple! This is the mess I have now and it isn’t working so well.  I am a mom of four, have a blogging business and last year started working with Usborne Books & More, so I need to be organized and simple. This last year I used a combination of online and paper tracking and when I sat down to start working on my income taxes, I realized it didn’t work well. So as I worked through my income and expense receipts I brainstormed on ways I could make my filing system better so it would in turn make filing my income taxes easier. Remember, I am ALL about simple!

dymo aisle at staples

I headed to Staples to purchase a DYMO LabelWriter® 450 Value Pack! I have been eyeing the DYMO LabelWriter® 450 for some time now, because it is a great solution for labeling, filing printing receipts and even creates mailing labels! It saves both time and money, both of which I don’t have a lot of excess lying around. With the awesome deal Staples is offering right now, the DYMO LabelWriter® 450 Value Pack is now free when you purchase 4 LabelWriter label rolls!

I was almost giddy as I pulled it out of the package.  The ideas I could think of to use it were flying through my mind, so I had to focus myself….taxes!  Last year I filed my taxes on April 14th.  Cutting it a bit close wouldn’t you say?  This year, I was bound and determined I would get them completed earlier, but that meant I needed to get organized, and quickly so that is where the DYMO LabelWriter® 450 Value Pack came in.

dymo labelwriter to prepare for taxes

Key Features:

  • No need for ink!  It uses thermal printing technology and so it eliminates the extra expense for ink!
  • No more hassle of printing a few labels on sheets and trying to line them up!  Print one label or many with ease.
  • I am so excited that it can print crystal-clear barcodes, labels and graphics with 600 x 300 dpi resolution.
  • It can create and print address, file folder and barcode labels, plus name badges and more with DYMO Label™ software – all from your PC or Mac®*
  • Save time by creating labels directly from text in Microsoft® Word, Excel®, Outlook®, QuickBooks® and other programs or easily print addresses from Outlook® Contacts or Mac® Address Book.


The DYMO was just what I needed to help get my affairs in order so I can save time in preparing for taxes and no longer procrastinate when it comes to taxes.  I decided this week I was going to tackle my taxes and get myself prepared for 2017!

DSC_0520The biggest problem I realized is that I had been filing all my receipts monthly and then at the end of the year had to go back and sort where each expense fit.  It was rather a mess, so this year, I decided I would create spreadsheets to record and track my expenses each month.  Each category would get its own monthly spreadsheet that I would track each expense.  My goal is to try to record my receipts and income weekly or bi-monthly.  You can get a copies of the monthly expense sheet, annual expense tracker and income tracker if you would like to use them.

Then at the end of the month, I will transfer my monthly totals to an annual spreadsheet.  At the end of the year, it will simply mean totally the spreadsheets for each category.  Simple!

DYMO Program

Installing the software was a piece of cake.  I had it installed and running in about five minutes time.  The program is super easy to use.  You simply select the label type you are wanting to use, select fonts and sizes (or use the default), type and hit print.



I used my DYMO to create labels in seconds, literally.  Once we added the labels to the folders, we decided to jazz them up with some washi tape.  We used one set of designs for business purposes and another set for our personal monthly files.  This was super simple too!  We just layered two strips of washi tape across the top and trimmed the edges.


Did you know they make dry erase tape?  I decided this was a must have to try out.  I punched out large circles and placed one on each file so that I could easily keep track of the dates I had recorded my receipts through.  Simple way to visually see if I am all caught up or how far behind I am.

Believe it or not, now that I am all organized, I just finished filing my taxes for 2015!!  What a relief!  Since we are well into our second month of 2016, I am working to get a great start on the year!


I am more than a little excited to use the DYMO for my Usborne business!  It will allow me to print receipts, create labels and even mailing labels with such ease.  2016 is my year to simplify and organize!

To find the DYMO at a Staples near you, visit the store locator.

What ways would you use the DYMO to get organized for tax time?

1 thought on “Simple Ways to Organize Small Businesses for Tax Time”

  1. I love the idea of keeping up with things as they come in and being able to just transfer the information throughout the year. I’m going to have to try out your system. #client

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